Ethics in publishing
The publication of an article in a peer-reviewed journal is an essential building block in the development of a coherent and respected network of knowledge in any academic field. It is a direct reflection of the quality of the work of the authors and the institutions that support them. The Stomatology Edu Journal (Stoma Edu J) and its editorial board fully adhere and comply to the policies and principles of Committee on Publication Ethics (COPE) (see details).
Peer-reviewed articles support and embody the scientific method. It is therefore important to agree upon standards of expected ethical behavior for all parties involved in the act of publishing: the author, the journal editor, the peer reviewer and the publisher.
For information on Ethics in publishing and Ethical guidelines for journal publication see here
Submission declaration and verification
Submission of an article implies that the work described has not been published previously, that it is not under consideration for publication elsewhere, that its publication is approved by all authors and tacitly or explicitly by the responsible authorities where the work was carried out, and that, if accepted, it will not be published elsewhere in the same form, in English or in any other language, including electronically without the written consent of the copyright-holder.
Conflict of interest statement
Authors are required to disclose all sources of institutional, private and corporate financial support for their study. Donors of materials (for free or at a discount from current rates) should be named in the source of funding and their location (town, state/county, country) included.
Other donors will be identified in the text. If no funding has been available other than that of the author’s institution, this should be specified upon submission. Authors are also required to disclose any potential conflict of interest. These include financial interests (for example patent, ownership, stock ownership, consultancies, speaker’s fee,) or provision of study materials by their manufacturer for free or at a discount from current rates.
The Stomatology Edu Journal (Stoma Edu J) follows the recommendations by the International Committee of Medical Journal Editors (see recommendations) which require that all financial, commercial or other relationships that might be perceived by the academic community as representing a potential conflict of interest must be disclosed. If no such relationship exists, authors will be asked to declare that the research was conducted in the absence of any commercial or financial relationships that could be construed as a potential conflict of interest.
All authors should have made substantial contributions to all of the following: (1) the conception and design of the study, or acquisition of data, or analysis and interpretation of data, (2) drafting the article or revising it critically for important intellectual content, (3) final approval of the version to be submitted.
Changes to authorship
Authors are expected to consider carefully the list and order of authors before submitting their manuscript and provide the definitive list of authors at the time of the original submission. Any addition, deletion or rearrangement of author names in the authorship list should be made only before the manuscript has been accepted by the journal Editor. To request such a change, the Editor must receive the following from the corresponding author: (a) the reason for the change in author list and (b) written confirmation from all authors that they agree with the addition, removal or rearrangement.
Describes the rights related to the publication and distribution of research. Upon acceptance of an article, authors will be asked to complete an ‘Exclusive License Agreement’. Permitted third party reuse of open access articles is determined by the author’s choice of user license.
Review/editing of manuscripts
Each manuscript will be reviewed by the editors-in-chief and at least two independent reviewers with expertise within the scope of the article, in a double blinded fashion, according to the peer-review protocol.
Please submit, in your cover letter to the editor submitted online with the manuscript, the names, affiliations and e-mail addresses of four potential referees. Note that the editor will decide whether or not these reviewers are contacted.
The publisher reserves the right to edit accepted manuscripts to fit the space available and to ensure conciseness, clarity, and stylistic consistency, subject to the author’s final approval.
An issue with your article will be supplied free of charge to the corresponding author for each author. Additional printed offprints may be ordered online for a fee.
SUBMISSION PREPARATION CHECKLIST
As part of the submission process, authors are required to check off their submission’s compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines:
- The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
- The submission file is in PDF, OpenOffice, Microsoft Word, RTF, or WordPerfect document file format.
- Where available, URLs for the references have been provided.
- The text is 1.5 line-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
- The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
- If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.
- A signed copy of the Conflict of Interest Statement and Author Declaration Form has been added as a supplementary file by email (firstname.lastname@example.org).
Adherence to guidelines
Manuscripts that are not prepared in accordance with these guidelines will be returned to the author before review.
Manuscripts should be submitted in English. Authors are requested to follow American English spelling. For any questions regarding style Stomatology Edu Journal (Stoma Edu J) recommends authors to consult the Chicago Manual of Style ( see details).
The Stomatology Edu Journal (Stoma Edu J) will follow as much as possible the recommendations of the International Committee of Medical Journal Editors (Vancouver Group) with regard to preparation of manuscripts and authorship (Uniform requirements for manuscripts submitted to biomedical journals. International Committee of Medical Journal Editors. Ann Intern Med. 1997;126(1):36-47).
For all manuscripts that include details, or images relating to individual participants, written informed consent for the publication of these must be obtained from the participants (or their parent or legal guardian in the case of children under 16) and a statement to this effect should appear in the manuscript. If the participant has died, then consent for publication must be sought from the next of kin of the participant. Documentation showing consent for publication must be made available to the Editor on request, and will be treated confidentially. In cases where images are unidentifiable and there are no details on individuals reported within the manuscript, consent for publication of images may not be required. The final decision on whether consent to publish is required lies with the Editor (Informed Consent Template).
All submitted manuscripts will be checked for any possible duplication or plagiarism (check here). Nevertheless corresponding authors are responsible for any fraud, intentional or unintentional malpractice.
Corrected proofs must be returned to the publisher within 2-3 days of receipt. The publisher will do everything possible to ensure prompt publication. It will therefore be appreciated if the manuscripts and figures conform from the outset to the style of the journal.
Submitting the Article
All articles will be accompanied by the signed copyright form which can be returned by e-mail, fax (as scanned documents). All the responsibility for the originality of the material sent belongs to the author(s) alone. All articles will be sent to the editor-in-chief at the following e-mail address: email@example.com. The articles will also be sent at the e-mail address of the co-editors-in-chief from your area (Americas, Europe, Asia-Pacific). See CONTACT section for your area.
Articles sent for publishing
Stomatology Edu Journal (Stoma Edu J) publishes:
– original articles;
– case reports;
– consensus declaration coming from an association or from a group of specialists;
– letters to the editor.
All articles must be up to 3,000 and 5,000 words for meta-analysis (the word count is for the manuscript text only). Letters to the editor must not exceed 400 words of text and 5 references. Letters may have no more than 3 authors. Letters to the editor can be related to an article already published in the journal or can represent original scientific contributions or events news/presentations etc. of interest for the reader.
If, following the peer-review process, the article requires only minor changes (language changes etc.) then the manuscript is accepted for publication in its revised form without further input from the author. In case the changes are considered more important (scientific errors or an incorrect use of the language that can affect the quality of the scientific message) the author will be contacted by a member of the editorial committee and it will only be published after he approves the changes considered necessary by the peer-reviewers. In some cases, based on the written approval of the author(s), the peer-reviewers and the chief-editor or the publisher the article may be published alongside the comments of the reviewer(s).
Writing the article
The article must be written in conformity with the general recommendations of the International Committee of Medical Journal Editors (see detailes)
The Stomatology Edu Journal (Stoma Edu J) uses double-blind review, which means that both the reviewer and author name(s) are not allowed to be revealed to one another for a manuscript under review. The identities of the authors are concealed from the reviewers, and vice versa.
To facilitate this, please include the following separately:
Title page (with author details): This should include the title, authors’ names and affiliations, and a complete address for the corresponding author including an e-mail address.
Blinded manuscript (no author details): The main body of the paper (including the references, figures, tables and any Acknowledgements) should not include any identifying information, such as the authors’ names or affiliations.
The articles must be sent either as a Microsoft Word 2000 document (*.doc) or as a Microsoft Word 2003 document (*.docx).
The article will be written using Times New Roman font, size 12 for the characters with one and half (1 1/2) spaces between paragraphs. The manuscript must be sent in its final form. The pages will be numbered with the manuscript containing the following sections: title, authors, abstract, keywords, the text of article, contributions, acknowledgments, references, the figures and the tables legend.
A. Title Page
The first page should include the title of the article and the name, degrees, job title, professional affiliation, and full address of all authors. If the paper was presented before an organized group, the name of the organization, location, and date should be included.
The title of the manuscript will have a maximum of 100 characters without spaces, written in title case, centered capitals, and in 12 point bold Times New Roman font at the top of page.
The title should be concise, omitting terms that are implicit and, where possible, be a statement of the main result or conclusion presented in the manuscript. Abbreviations should be avoided within the title.
The author(s) will send their full name(s) and surname(s), the highest academic position, their full titles and their affiliations. All names are listed together and separated by commas. Provide exact and correct author names as these will be indexed in official archives. Affiliations should be keyed to the author’s name with superscript numbers and be listed as follows: Laboratory, Department, Institute, Organization, City, State abbreviation (USA, Canada, Australia), and Country (without detailed address information such as city zip codes or street names).
Example: Gottfried Schmalz, DDS, PhD, Professor and Head of the Department of Operative Dentistry and Periodontology, Dean of Dental School, University of Regensburg, Regensburg, Germany.
The correspondent author will send his/her full name and surname, the highest academic position, his/her full title, his/her affiliation, his/her institution address, his/her telephone, fax and e-mail.
Example: Professor Jean-François Roulet, DDS, PhD, Prof hc, Director of Center for Dental Biomaterials, Department of Restorative Dental Sciences, College of Dentistry, University of Florida, 1395 Center Drive, Room D9-6, PO Box 100415, Gainesville, FL-32610-0415, USA, Tel / Fax: (352) 273-5850, e-mail: JRoulet@dental.ufl.edu
The authors will send this information in the same format as that in the published articles.
B. Structured Abstract
The abstract can have a maximum of 250 words. After the abstract, the author(s) must mention a maximum of 5 keywords. Keywords must be selected from Medline Mesh.
The abstract for Original Scientific Articles should be no more than 250 words using the following structure: Introduction; Methodology; Results; Conclusion.
The abstract for Review Articles should be no more than 250 words with the authors covering all the following information regarding the subject presented under the following subheadings: Background, Objective, Data Sources, Study Selection, Data Extraction, Data Synthesis.
The abstract for Case Reports should be no more than 250 words using the following structure: Aim, Summary and Key learning points: provide up to 5 short statements of the report.
The abstract for Clinical Articles should be no more than 250 words using the following structure: Aim, Methodology, Results and Conclusions. Abbreviations are not accepted in the title or the abstract.
C. The Article Text
Headings and Sub-headings
Except for special names (e.g. GABAergic), capitalize only the first letter of headings and subheadings. Headings and subheadings need to be defined in Times New Roman, 12, bold. You may insert up to 5 heading levels into your manuscript (not more than for example: 188.8.131.52.2 Heading title).
For original articles:
- Introduction – a presentation of the most important aspects in the studied domain without doing a review of the literature. The purpose of this part is to present and backup the hypothesis on which the study was based.
- Material and Methods – this section will include all required information so that the reader can verify the validity of the study including, but not limited to, subjects, measurements, statistics and ethics. The methods used should be discussed (why the methods have been chosen, which the limitations/advantages). A paragraph about the statistical analysis is required as well.
- Results – the results of the study will be presented in a descending order of importance.
An interpretation of the results will not be done in this section.
- Discussion – the authors will present the way the results backup the original hypothesis, as well as the way in which the results are backed up or contradicted by the published literature. A paragraph must be dedicated to presenting the limitations of the study.
- Conclusion – The conclusion presents the implications of this latest work. In addition, authors may consider discussing future plans or recommendations for future research etc.
For all other types of articles we recommend the use of a clear structure based on sections and sub-sections.
D. Author Contributions
The Author Contributions section is mandatory for all articles, including articles by sole authors. If an appropriate statement is not provided on submission, a standard one will be inserted during the production process. The Author Contributions statement must describe the contributions of individual authors and, in doing so, all authors agree to be accountable for the content of the work. Please list only 2 initials for each author, without periods, but separated by commas (e.g. AC, AS). In the case of two authors with the same initials, please use their middle initial to differentiate between them (e.g. AEC, ASC).
Each author must be able to prove his active participation in the study by contributing to the
concept, protocol, data gathering or analysis, their interpretation or by critically revising the manuscript. Any other persons who have contributed to the paper, like study participants
or colleagues, will be mentioned in the “Contribution” section.
Acknowledge persons who have made substantive contributions to the study. Specify grant or other financial support, citing the name of the supporting organization and grant number.
- The references will be written using the Vancouver style (https://www.imperial.ac.uk/media/imperial-college/administration-and-support-services/library/public/vancouver.pdf). All references that are identified with DOI (Digital Object Identifier) must be mentioned.
- For each reference use active links to the full text, free PMC article, PubMed, Google Scholar, and Scopus pages, were they exist, including the number of citations for the last two databases:
Singbartl G. Pre-operative autologous blood donation: clinical parameters and efficacy. Blood Transfus. 2011;9(1):10-18. doi:10.2450/2010.0088-10.
[Full text links] [Free PMC Article] [PubMed] Google Scholar(39) Scopus(23)
- The references will be numbered, in the order they appear in the text, in square brackets, as such: , [5,7-9].
- All sources found in the text must be present in the bibliography and all the papers mentioned in the bibliography must appear in the text. For references with more than 5 authors, list the first 3 authors followed by “et al.”
- Full-page ranges should be given in expanded form (e.g., 426–429, not 426–9).
- If non-English-language titles are translated into English, bracketed indication of the original language should follow the title.
- All journals will be abbreviated and italicized names of journals according to the style in PubMed; refer to the National Library of Medicine (NLM) Journals Database (http://www.ncbi.nlm.nih.gov/nlmcatalog/journals) if needed. Journal names will be abbreviated according to the List of Title Word Abbreviations.
- Information obtained from sources which are not published yet, but accepted for publishing will include at the end of the reference the mention “in print” between round parentheses.
- If the cited results have not been published yet the mention will be “personal communication” written in the text of article between round parentheses.
- Only references read by the authors of the article will be cited.
- An original article will have at most 50 references, a review will have at most 100 references, a letter to the editor 5 references, whilst all other types of articles will have the minimum number of references required.
Examples of correct citations:
– For journals: author(s), article title, abbreviated name of the journal, year, volume, number, first and last page. Example:
Roulet JF, Geraldeli S, Sensi L, Ozcan M. Relation between handling characteristics and application time of four photo-polymerized resin composites. Chin J Dent Res. 2013;16(1):55-61.
– For articles which aren’t published in print yet:
Schweikl H, Hiller KA, Carl U, Schweiger R, Eidt A, Ruhl S, Müller R, Schmalz G.
Salivary protein adsorption and Streptococccus gordonii adhesion to dental material surfaces.
Dent Mater. 2013 Oct;29(10):1080-9. doi: 10.1016/j.dental.2013.07.021.
– For books: author(s), title, city, publishing house, year. Example:
Rosenstiel SF, Land MF, Fujimoto J. Contemporary Fixed Prosthodontics. Fourth ed. St. Louis, MI: Mosby Elsevier; 2006.
– For book chapters: chapter author(s), chapter name, editor(s), book name, edition, city, publishing house, year. Example:
Roberts GJ, Hosey MT. Pharmacological management of pain and anxiety. In: Welbury RR, Duggal MS, Hosey MT, editors. Paediatric Dentistry. Third ed. Oxford, UK: Oxford University Press; 2005.
– For websites: Author(s) (if known). Webpage name [internet]. Year [date of last change, date of citation]. Exact web address. Example:
Atherton, J. Behavior modification [Internet]. 2010 [updated 2010 Feb 10; cited 2010 Apr 10].
Available from: http://www.learningandteaching.info/learning/behaviour_mod.htm
– Theses and Dissertations: Example:
Yen PM. A comparison of fospropofol to midazolam for moderate sedation during outpatient dental procedures. Master of Science thesis. Columbus (OH): Ohio State University; 2012.
– For Poster or Paper presented at Conference: Author Name. Name of Presentation. Poster or Paper presented at: Name of Conference; Date of Conference; Location of Conference. Example:
Goetz NE, Shen C, Roulet J-F. Energy requirements for curing light activated cements trough CAD/CAM Materials. Poster No 5 presented at: The Academy of Dental Materials Annual Meeting; October 8-11, 2014; Bologna, Italy.
G. Curriculum Vitae – Ultra Short version
Please provide a brief presentation of the first author and his contribution in the field, of maximum 130 words (with a 3.5×4.5 cm color photo).
File Format: All figures/images should be submitted separately in TIFF, JPEG or EPS format in either grayscale or colour.
Image File Specifications
Tables: Tables should be numbered consecutively with Arabic numerals.
Figures: All figures (abbreviated to Fig(s).) should clarify the text and their number be kept to a minimum. Details must be large enough to retain their clarity after reduction in size. Illustrations should preferably fill single column width (54 mm) after reduction, although in some cases 113 mm (double column) and 171 mm (full page) widths will be accepted. Micrographs should be designed to be reproduced without reduction, and a linear size scale incorporated. Line drawings should be professionally drawn; half-tones should exhibit high contrast. Please ensure that figures or photographs are not embedded in Word or PowerPoint files but are individual files at a high resolution of 300 pixels.
NB: If a person is recognisable from a photograph, written consent of the patient to publication must be obtained by the author and a copy sent to the Stomatology Edu Journal (Stoma Edu J). Units used in manuscripts must conform to the Système Internationale d’Unités (SI).
All illustrations must be numbered and cited in the text in order of appearance.
Figure Legends: should be numbered and listed after the Tables.
All images must be at or above intended display size, with the following image resolutions: Line Art 800 dpi, Combination (Line Art + Halftone) 600 dpi, Halftone 300 dpi. See the Image quality specifications chart for details. Image files also must be cropped as close to the actual image as possible.
Preparation of Electronic Figures for Publication: Regardless of the application used, when your electronic artwork is finalized, please “save as” or convert the figures to one of the following formats (note the resolution requirements for line drawings, halftones, and line/halftone combinations given below):
- EPS: Vector drawings. Embed the font or save the text as “graphics”.
- TIFF: Color or grayscale photographs (halftones) – always use a minimum of 300 dpi.
- TIFF: Bitmapped line drawings – use a minimum of 1000 dpi.
- TIFF: Combination of bitmapped line/half-tone (color or grayscale) – a minimum of 600 dpi.
- DOC, XLS or PPT: If your electronic artwork is created in any of these Microsoft Office applications, please supply “as is”.
The Stomatology Edu Journal (Stoma Edu J) reserves the right to standardize the format of graphs and tables.
Authors are obliged to disclose whether illustrations have been modified in any way.
All images or figures must come from the author’s personal collection or the author must have rights to publish the image or figure. We do not accept images or figures taken from the Internet. Tables will be included in the text and each table will have a number and a short description if required.
I. Ownership Rights
By sending the article for publication the author(s):
– take full responsibility for the scientific content of the text and for the accuracy of the send data;
– become (co)author(s) of the manuscript (all further plagiarism accusation are addressed solely to the author(s) who signed the manuscript);
– declare they are the rightful owners of the images, figures and/or information sent for publishing and that they have the permission to publish all the materials for which they do not own the intellectual property rights;
– declare that the message/content of the manuscript is not influenced in anyway by commercial interests/previous engagements/ any sort of relations with other people or companies;
– transfer all rights for the manuscript to the Editorial Council for the Stomatology Edu Journal.
Previously mentioned limitations can be ignored in special cases with the agreement of the chief-editor and/or the publisher. All published materials cannot be returned.
Not taking into consideration the recommendations mentioned before can lead to delay in publishing the materials or may lead to not publishing the article.